How do you sign an email

From an actual conversation with my wife:

You received my, “We’ve chatted before and you’re cool with a nonprofessional signature” as opposed to my “You’re my wife and get the cutesy inside joke signature”. I also have the “This is strictly business so heres my salutation and full name signature.”

What’s your email signature?

Published October 06, 2005 · Updated September 14, 2006
Categorized as Other
Short URL:


30 Comments · RSS feed
Jeff Parker said on October 06, 2005

None actually, we are requred to put one on saying something about this email being confidential and yada, yada, yada. So to be different and buck the system I refuse to add one. I never was one to conform unless it was a technical stand but even then push it to the limits.

Rob said on October 06, 2005

" r "

Simplicity, business or personal emails. Give the contact information if needed in the closing, which I think is a warmer invitation, and close. Though I will use my full name if it's someone I've never spoken with before.

Bryan Veloso said on October 06, 2005

I have a few. I don't like having more than what I need or else I'll start getting confused over which one to use during which occasion.

Jonathan Snook said on October 06, 2005

Actually, to be honest, I've always wanted to do mine as .js because, y'know, I program javascript files fairly often. but I just never got in the habit of it. :)

M.e. said on October 06, 2005

I have quite a few, but I've been told my best one is the picture of boobs I use for poker night communications.

Jeff Croft said on October 06, 2005

Mine looks like this:

Word to your mother,

Okay, it really doesn't. But it should.

Francis said on October 06, 2005

If it's business, generally my full name first, then just my first name and after that just "F". Graceful degradation!

Mark Hutton said on October 06, 2005

Funny you should mention this - I was thinking about it today!

I've got one business related contact who e-mails me with "Best regards"..."With my continued best regards" etc, etc about 10 times a day, it does my head in!

90% of the time I'm simply:
[full name]

P.S. you comment system rocks :)

John Zeratsky said on October 06, 2005

Great topic, Jon. I generally just sign emails "- John" or "Best, John" but also keep a simple signature around for work-related stuff.

Nothing bugs me more than people that include their huge fucking email sig on every message. Especially when I already know their phone number, and fax number, and skype name, and email address, and blog address. Erg :-/

Wesley Walser said on October 06, 2005

-for friends and such
With love for Him,
Wesley Walser

-for business
Wesley Walser
Your Most Trusted Web Design

and now I feel like a spammer so you can remove that link if you want.

Ara Pehlivanian said on October 06, 2005

Usually it's: A.
Unless I'm trying to be formal. Then it's: Ara
Of course then there's the cutesy signature I send my wife, but you don't need to see that. ;-)

ww said on October 06, 2005

"With love for Him"

who tf is Him?

Chris Mewhort said on October 07, 2005

Good post Jon!


[insert sig]

Scott said on October 07, 2005

"who tf is Him?"

Judging by the capitalization, I'm guessing he's referring to Jesus. That's pretty well known among religious folk.

Personally, I just stick to:

...for most things

Peter Flaschner said on October 07, 2005

Great post Jon.

One of the joys of being self-employed is that I get to play with my job description. It's interesting to note how often people pick up on it. Right now, I'm the Creative Dictator. In the past I've been the Cheif Idea Farmer and Bottle Washer. I wonder what my next title should be...

Michael said on October 07, 2005

My signature is automatic, otherwise I probably wouldn't have one. Mine is:

- Michael

Push the envelope, watch it bend.

Dave said on October 08, 2005

It's usually just "--Dave", but underneath that, a quote from Moby Dick.

?Oh Time, Strength, Cash and Patience!?

Jonathan Holst said on October 09, 2005

In I've set up a nice one:

> --
> Jonathan Holst,
> "This fame thing - I don't get it"
> -- R.E.M. - E-Bow the Letter

But sometimes, I just use

> -Jonathan

Interesting topic :-).

Anand Graves said on October 10, 2005

I have never used and never will use a useless confidentiality notice. Nobody ever reads it and they sure won't do what it says. If you only wrote 2 lines, then your email message still looks big because of that absurd big confidentiality notice.

I find signatures with animated GIFS are very annoying. Even more annoying is, but that's not about signatures, if somebody sends a message to a whole lot of people and doesn't bcc it, but puts everything in the to or cc field, so that everyone can see your email address.

I use the following signature:
Anand Graves

olly said on October 11, 2005

From a personal email perspective, I find auto-appended signatures such as "Regards, Roger" annoying. They remove personality from an email (which is already personality-deficient). They're the equivalent of a rubber signature stamp. Think about how you sign off people; add personality and affection: "Ciao bella, Lucy xx" is so much more heart-warming than "--Dave".

In the world of corporate email, different rules apply. You NEED that phone number, that fax number WILL come in useful. Corporate salutations range from the formal ("Yours faithfully") to the kind ("Many thanks") to the odd ("Best regards") and capitalisation rules are abandoned ("Best Wishes"). Endless entertainment is created with fonts (Wingdings!) and colour. Now THAT is personality. Ahem.

As much as I dislike email disclaimers (primarily because they take up 90% of an email message and multiply, virus-like, over the course of an email thread), from a corporate viewpoint they are useful:

With best Regards,
The author accepts no liability for the validity of the content of this comment.

Jonathan Snook said on October 11, 2005

My problem with the legalese at the bottom is that I haven't seen any court decisions that confirms that having an email disclaimer is worthwhile.

In particular, including a virus warning at the bottom seems unnecessary as most viruses send out mass emails with no disclaimers on them. Would you still be liable in that situation?

Nick Finck said on October 11, 2005

I got a series of different email accounts with different types of signatures. I got one for my new business venture, Blue Flavor, one for Digital Web Magazine, and one for... well, just me being me at Add to the mix seperate emails for mailing lists which mix a few things from some of my signatures... well ya, I put some thought into this. :P

WD Milner said on October 14, 2005

I have a formal one that I use on mail that comes to business addresses like info@ or feedback@ but my mail usually just gets signed - wdm -. Personal mail just with my given name.

I do remember the days of large multi-line signatures on usenet postings and how it was considered inconsiderate to have more than 4 lines about 40 characters wide due to bandwidth useage.

Koray said on October 15, 2005

Personal goes along the lines of


And business is

-Koray Ataman
CollateralFX, Co-Founder

Both are rather informal, even the business one, but I've never been much for signatures.

Jens Meiert said on October 17, 2005

Jens Meiert
Information Architect

Fergus Ray Murray said on October 18, 2005

Usually just:

- f.

...but I'll expand that f. to Fergus or Fergus Ray Murray depending on the degree of formality required.

Joe Shamah said on October 19, 2005

Usually I use

- Joe

Kim Siever said on October 20, 2005

It depends.

For coworkers and emails specifically related to my job:

Mr. Kim Siever
Website Development Office
Faculty of Management, University of Lethbridge (Portfolio)

All others get:

Mr. Kim Siever

Some people think the Mr is to formal, but after more than thirty years, I've grown tired of people assuming I'm female.

Brad Wright said on October 20, 2005

Late to the party, but for work I have:

Bradley Wright
Web Developer
Company Name
+61 (0) 2 9xxx xxxx

and for personal I have:

Bradley Wright


(There should be tab-stops in front of "e:" and "w:" - I send personal emails as plain-text.)

Elliot Anderson said on November 01, 2005

Professionally I use:

- Elliot Anderson

But for friends and family I just sign off with a simple:


Sorry, comments are closed for this post. If you have any further questions or comments, feel free to send them to me directly.